Finance & Administrative Associate (Worldpanel Division)

Role overview:

This new role has been created to focus exclusively on the Numerator International business within Kantar. The role will directly report to COE Controller who is based in India.

We are seeking a detail-oriented and proactive Finance & Administrative Associate to support day-to-day financial and administrative operations in Vietnam. The role will be primarily responsible for managing cash advance, liaising with tax authorities and banks, and coordinating with couriers to ensure smooth office operations.

Key Responsibilities:

Cash advance Management:

  • Handle and maintain accurate records of cash advance transactions.
  • Reconcile cash balances and ensure proper documentation for expenses.
  • Prepare reports for monthly reimbursements and ensure adherence to company policies.

Liaison with Tax Authorities & Auditors:

  • Assist in the preparation and submission of tax documents for all types of taxes/in-market auditing (both direct and indirect tax).
  • Serve as the point of contact for communication and work with local tax authorities & local support to external auditors.
  • Look after issuing tax invoices to all clients via GUI system
  • Requiring annual tax income filing for contractors/ freelancers/ interviewers and National Health insurance
  • Prepare and submit any required reports to the government or auditors.
  • Assist in other tasks related to taxes and social insurance monthly payment (e.g. payroll income withholding tax, Labor insurance, National insurance and Pension)
  • Physical verification of assets as per statutory requirements

Bank Coordination:

  • Manage relationships with local banking partners.
  • Collaborate with local banks to obtain necessary documentation as needed by the business.
  • Support account opening/closure, fund transfers, and other banking operations.
  • Ensure timely deposit of collections and withdrawals in line with company policy.

Coordination with Messengers and Couriers:

  • Supervise and schedule messengers for inter-office or external document (e.g. clients’ invoices) delivery.
  • Track and ensure timely delivery/pickup of important documents and packages.
  • Maintain a log of all deliveries and ensure proper documentation is retained.

Storage for Hardcopies documentation:

  • Make sure the hard copies from Vendors, clients, government are well organized and kept in office locker.

Qualifications & Skills:

  • Bachelor’s degree in finance, Accounting, Business Administration, or related field.
  • 5-7 years of relevant experience in a finance or administrative role.
  • Good knowledge with Taiwan GUI tax system
  • Familiarity with local tax regulations and banking procedures in Market.
  • Good interpersonal and communication skills (English required).
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office (especially Excel).
  • Experience working in a multinational or cross-functional environment.
  • Proactive attitude and ability to work independently.
  • High integrity and attention to detail.